Committee Meeting

Summary of Committee Meeting on 3rd March 2006

Liaison with Defence Estates
Defence Estates has responded to our request for an extension to the lease term. DE have confirmed arrangements that will ensure we are secure on the airfield until at least the Spring of 2009. This is a significant improvement on the current position

Staffing
A working group will be formed to determine the details of employment and terms of reference for extra staff. The group would produce a working document.

Another Club Tug
Gary Binnie reported on two possible Pawnees which were available for purchase.
It was agreed that the club should, if at all possible, acquire a second tug.

Business Plan
Dickie Feakes has drafted a list of proposed cost centres for the club, 11 for income and 19 for expenditure. Once agreed, the list will be used to draw up a forecast plan. The plan will be up-dated constantly and will be used as a how-goes-it throughout the year.

Marketing
The proposed BGA advertising would be the core of the club sales programme. Of the 3 proposed courses, the content of the most advanced, the Kestrel, would be flexible and be optimised as required. External agencies would be employed to sell these courses for WGC.

A projector was now required and steps will be taken to install one in the briefing room.

The club website would need to be up-dated to reflect the marketing programme.

Expeditions/Visits to WGC
It was clear that the club had not published daily and weekly membership rates for pilots visiting WGC. It was agreed that there would be no charge for those from clubs with whom we had reciprocal membership arrangements, Haddenham, Acquila and Weston. Pilots from other clubs would be charged £5 per day/£25 per week.

The committee agreed that it would consider accepting a Flyer Forum visit by a group of power pilots in September and would ask Dave Smith to propose a visit format.

The committee also agreed to welcome a Booker visit whose members would be charged visitors' rates.

AGM
Possible AGM dates were considered and Windrushers Gliding Club's second AGM will be held on 22 April 2006 at the club. A draft of the notice for the meeting will be produced for approval.

Chairman's Trophy
Proposals for a chairman's trophy were considered. It was agreed that it would be in rock glass engraved with an appropriate glider silhouette.

Regionals
Dickie Feakes reported that the Regionals was now fully subscribed and he had opened a waiting list.

Web Site
It was requested that navigation of the web site could be speeded up. The Webmaster will be asked to look into this.

Standard of Bunkroom Accommodation
Opinions were expressed that the standard of our club bunkroom accommodation should be improved. After comparison with the facilities provided by other clubs, it was agreed that what we provided, while it was simple, was appropriate.

Re-Direction of E-Mail
The effective re-direction of e-mail was urgently required. It was agreed that the webmaster will be contacted to enlist his assistance

Gliding Risks Warning
Clubs could be liable if visitors or new members were not warned of the risks involved in gliding. A note will be drafted on the subject with the intention that it would be added to voucher paperwork.